Why Gateway ERP

Business Process Management Deployed

Challenges and complexity

Both challenges and complexity of the Industry is resolved by best practice of documentation and follow up in each department.

Functionality

Apt Functional processes set to have control, visibility, costing, procurement discipline and timely delivery which is cost effective and minimum turnaround time.

Floor Management

Floor mapping with departments, man hour control through punching facility, full visibility of vehicles, reason for delay, parts availability, notifications and timely communication with clients through service desk.

Finance And Accounting

Integrated with operational accounting and results to financials as per IFRS.

HR & Fixed Asset Management

Payroll processing, time and leave management, terminal benefits accounting. Asset tracking and accounting of induction, depreciation and sales.

Reports & Reviews

Kaleidoscopic reports, bird’s eye view gadget and dash board, financial consolidation of branches and companies and integration reduces cost of information management.

Workshop Management

Gate in Pass is to receive a vehicle with a checklist and complaints. Gate in Pass follow up to create estimation, converted as a quote, once approved becomes a job card. Additional estimation for another insurance claim, additional jobs as per client request can be prepared and added to the Job card. For easy estimation, jobs to be carried out by a master will have standard hours. Rate per hour as per vehicle group will calculate labour cost in estimation.

Estimated parts appear in Procurement planning to segregate cash purchase, credit purchase, repair or available. As per the segregation, purchase request generated. Cash disbursement on parts at operational accounting will show what to buy and pay as per the priority of vehicles to be released. Credit purchases will be routed through the purchase order process either inventory items or non inventory direct issue items, including jobs done from third parties.

Clock in before starting the job with a barcoded job card and employee ID and clock out after completing the job or shifting the job. In and out data converts actual hours per technician worked on each job real time visible in floor management. Costing of man hours calculated with standard cost per hour of each technician. Technician wise and job wise hours spent, and its standard cost and selling price can be ascertained in real time and can derive efficiency of deployed manpower.

Job planning is to identify the bay (zones) used for repairs with its sequence. Planned jobs have appeared in Floor Management. Actions in floor management are vehicle movement from one bay to another, job started, job completed, technician selection and notes or comments towards a job. Floor management provides alerts and information like unattended vehicles, bays to be visited, job completed, job started, parts delay, high priority vehicles, fully completed jobs, parts availability details, process details, estimated hours, actual used hours, exceeded hours, extended date and date to be completed Real time.

Real time communication edge for service advisers to clients about the status of vehicle and in case of parts unavailability or needed to extend the delivery date. Alerts and information are available as in floor management and delivery extension action can be done from here.

Dynamic invoice processing method solves complexity of estimations for additional jobs, multiple claims, excess amount to be collected from client and vat calculation on total invoice or separate invoice for excess and jobs. Multiple invoices are claim wise, excess invoice to client, invoice for extra job carried as per client etc.

Finance and Accounting

Operational accounting automise accounting from operations, other financial transactions are routed through approvals and interactive management dashboard. Real time posting and monitoring mechanism of post dated cheques, prepayments and security cheques. Term loan management, inter branch and inter company transactions allows to avoid reconciliations. Real time financials, budgets, cash flow and supporting schedules provided monthly and periodical closing with tax submission.

Value Additions

Paperless Office : Document management system digitise archives throughout ERP enhances the eco friendly paperless office environment. Easy storing and retrieval of documents

SOP : Standard procedure has been derived on implementing Gateway ERP as it practices business process management in every function of ERP. Decision support system embedded through interactive business intelligence board. Statistics of status and ageing of pending activities.

Software management: Access from anywhere as ERP is a web based application, can be installed at cloud or on premises. Strict access control for menus and BI reports. consistency and uniformity throughout the application in look, feel, display system, tool tips etc. User friendly sequence for data input.

Analysis

Data analytics : In process data analytics with interactive decision support system eases effort of data analysis and distribution to managers and users, whoever takes decisions. Real time data analysis also available in mobile friendly dashboards available mobile friendly. Financial as well as operational data is analysed through various methods to take apt decisions at the right time.

Mobility Management

High reachability of Transactional & Managerial Information for efficiency improvements. Web App & Mobile App extensively used with in the Business Process Flow for information mobility through Management Dashboards, Business intelligent monitoring system, lead generation and sales activity management including transactions with digital signature and document / photo upload.

Fixed Asset Management

Assets are registered and managed in this module. Tracking of assets, branch, locations, employee, project movement of assets. Depreciation calculation and posting. Asset schedules to the financials are in real time. Valuation, disposal and sale of assets accounting automatically.

HR Management

Preinduction and induction procedure of an employee. Time management with connectivity with biometric devices. Leave management through an online approval process. Advance payment and auto deduction scheduled through payroll. Expiry management of employee documents and its follow up.

Payroll Processing, confirmation, posting and payment process routed through a systematic process flow. Overtime will be calculated from a time sheet used for cost accounting in projects and other industries. Appraisal and deductions once approved will be automatically calculated as per effective date.

End of service Benefits such as Indemnity, leave salary and annual travel allowance automatically calculated for monthly posting. Disbursement of leave salary and travel is considered through a process, approval and payment. Resignation or Termination calculations done automatically as per the predefined calculation matrix.

Corporate Digital Face

We have been witnessing a momentous transformation in the competitive paradigms of enterprises, mainly due to the digital revolution that has dragged many companies towards success. This ongoing cultural change affects consumer behaviour, corporate leadership styles and speed & accuracy of decision making, as many on the other side are moving towards a downward spiral. So today, Website is not just a sign-off but has become the 'Digital face' of any company and its products or services, with a change in the way of consumer / customer engagement. Hence there is a compelling need to provide a holistic brand experience to the consumer to meet your business goals.

We start with an audit on the current website and make it as a platform, bringing many features so as to provide the brand owner the actionable consumer insights in real time, be it an e-commerce platform or mobile. All this will be built-in provisions for social media and Digital marketing to pursue innovation promptly and responsively, especially in the digital sphere.

Website Audit > Web Design & E-Commerce > Social Media & Digital Marketing > Programmatic Advertising

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