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The importance of implementing Gateway ERP

in Retail & Distribution Industry

In an era where the retail and distribution industry stands at the crossroads of unprecedented challenges and tantalizing opportunities, the implementation of Enterprise Resource Planning (ERP) systems has emerged as both a shield against vulnerabilities and a vehicle for futuristic progress. This dynamic sector, often characterized by its volatile market conditions, complex supply chains, and ever-evolving consumer preferences, finds itself in a perpetual struggle to adapt and thrive. To address these challenges and embrace the possibilities of tomorrow, retailers and distributors are increasingly turning to ERP solutions as their guiding compass. This technology not only shores up vulnerabilities but also propels businesses toward a future where data-driven agility, seamless operations, and customer-centric excellence reign supreme. The significance of Gateway ERP in the retail and distribution industry is not merely pragmatic; it is a catalyst for transformation and sustainable growth, reshaping the very DNA of commerce as we know it.

Power of BPM in Retail & Distribution

Pioneering the Future of Efficiency

Gateway ERP

In the fast-paced world of retail and distribution, where every moment counts and margins are razor-thin, GatewayERP’s innovative Business Process Management (BPM) emerges as the linchpin for elevating operations to unprecedented heights. From trading and financial transactions to the intricate dance of human resources, BPM infiltrates the very fabric of these industries, orchestrating a symphony of efficiency and precision. At its core, BPM serves as a guardian angel, simplifying complex processes, slashing unnecessary steps, and infusing operations with an elixir of accuracy and repeatability. Yet, its value proposition extends far beyond streamlining; BPM is a sentinel of operational discipline, a visionary guide in charting functional flows, and a maestro of data visualization. But perhaps, its most compelling attribute lies in its ability to catalyze decision-making, offering real-time insights to empower strategic choices. The principles of BPM, when woven into the intricate tapestry of retail and distribution, wield the tools for transformation, making the impossible seem not only possible but also remarkably efficient.

To Achieve Industry Goal

To Achieve Industry Goal

Product Data Management

Products to be inducted precisely to easily transact, analyse, track and monitor in real time

Identify a product

Product code, bar code, name, alternative name, multi language name for printing

Unit of Measurement

Multi unit of measurement with bar codes to sell in various buldles and packages


Type, Department, Brand, Category, Sub Category

Stock level

Real time stock level monitoring provides high availability of products

Procurement Procedure


Procure vendor-wise

Procure process from Vendor wise product listing with details of stock & prices.


Purchase Order

Purchase order created from process, request or direct with price support.


Order Follow-up

Order followed up till it has been converted to GRN on delivery.


Purchase Invoice

Covert GRN to purchase invoice for accounting or direct as per delivered directly by vendors.


Barcode Generation

Generate bar code for all items purchased in case product is not having code


Goods Receipts

Acceptance of goods as receipt on PO or directly as per delivery.




Import procedure to derive landed cost of material and RCM used as per FTA.


Follow up

Every Purchase order can be followed up in the system in order to get the delivery as well as documents.


Purchase Return

Quality rejections, damages or any return as per GRN or Invoice routed through return forms and accounting with VAT taking care.



Purchase order process for local purchase with VAT complaint procedures including deriving cost per unit.



Procedure to check changes in purchase price and selling price either through management or at the counter with notional price.


Stock Audit

Daily basis random sample stock audit in order to understand the physical stock as well as system stock.

Price Management

Inventory Management

Stock level maintenance

Stock level has to be maintained in store as well as in the shelves. Valuation of stock at real time. Stock audit regular random basis.

Van Sales Inventory

Procedure to check changes in purchase price and selling price either through management or at the counter with notional price.

Floor Management

Floor, rack, bins are mapped properly in the display area as well in the store. This will lead to proper control, easy to pickup and audit.

Inventory Transactions

Movement of inventory to one location to another and inter branch if required. Grade, organize non moving, slow moving items.

Sales Orders


Portal / web app built as a digital face to get orders

Sales Orders

Sales order has to be keyed in the system to proceed with the delivery process


If stock is not available, it will go through manufacturing process


Estimate with visibility of docs in enquiry/ survey / service report and use price management for speed & accuracy

Delivery Note

Delivery note preparation and arrange delivery

Delivery Update

Dlivery update by the mobile in front of the client and sms integration if required


Invoice will be processed at the time of delivery itself or after the delivery as the case may be

Follow Up

Follow up of delivery, invoice receipt and collection

Finance & Accounting


Financial transactions routed through approval system and internal audit methods.


Post dated cheque management, EMI management, Aging management routed thourgh auto posting methods

Periodical Closing

Periodical closing is procedure in Gateway ERP in order to publish financials to management and tax returns and external auditing

Inter Branch

Inter branch financial and material transactions automated inter branch entries, which avoids reconciliation process in traditional branch accounting.


Real time dash board for financial follow up like collection, PDCs, Outstanding, Revenue & Expenditure anlysis

Financial Reporting

Financial reporting (Balance sheet, Profit & loss, Cash flow, Budgeting) including schedules

Information Mobilility

Gateway ERP
Gateway ERP

Human Resource Management


Induct an employee with full details. Categorize as per designation, department, pay roll category, grade etc.

Document Management

Create all documents to be used. Attach docs in the same master

Additions, Deductions

Additions and deductions from other department to be included in pay roll

Time Management

Facility available : Time sheet as per project Man hours recorded through Web App Present and absent marked Confirm the attendance and / or time to process pay roll.

Payroll Processing

Pay roll processed in one click as per the previous details confirmation.

Payroll Posting

Confirmed pay roll will be posted for accounting Payment is done through system


Terminal Benefits

Monthly posting of terminal benefits as per the matrix set in system .Real time benefits calculations .Accounting and retrieval of terminal benefits for payment

Real time benefits calculations

Accounting and retrieval of terminal benefits for payment


In case of appraisal of employee in terms of designation or monthly benefits will be routed through this process with approval facility


Anlyse employee cost, document expiry for renewal process, time management, leave management , Terminal benefit analysis, schedule for financials