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The importance of implementing Gateway ERP
in Fleet Management

In the context of Fleet Management, where seamless operations, efficiency, and adaptability are the pillars of success, the implementation of Gateway ERP takes on a pivotal role. As fleet management processes evolve to meet the demands of a dynamic industry, requiring seamless coordination and optimization, Enterprise Resource Planning (ERP) systems like Gateway ERP provide a vital lifeline for an industry poised to embrace the future. With its capacity to streamline intricate operations, reduce bottlenecks in fleet logistics, and optimize resource allocation, Gateway ERP empowers fleet managers to navigate the ever-changing terrain with confidence. In a sector where each vehicle, every operational facet, and each strategic decision resonates through the entire fleet, this technology is more than just a solution; it’s a transformative catalyst. The importance of Gateway ERP in the realm of fleet management surpasses the boundaries of software implementation; it serves as a driver of innovation, fostering a future where precision harmonizes with productivity, and excellence is achieved at every juncture.


Elevating Efficiency with BPM in Fleet Management ERP
Pioneering a Future of Operational Excellence

Gateway ERP

Within the dynamic landscape of fleet management, where every moment is invaluable, and profit margins are finely balanced, GatewayERP’s innovative Business Process Management (BPM) system emerges as the linchpin for driving operations to unprecedented levels of efficiency. Whether it involves the intricacies of vehicle allocation, overseeing financial logistics, or choreographing the orchestra of human resources, BPM becomes an indispensable conductor, orchestrating an efficiency symphony that reverberates throughout the industry. At its core, BPM acts as a guiding force, simplifying complex processes, eliminating redundant steps, and infusing precision and repeatability into operations. Yet, the value of BPM transcends beyond mere streamlining; it serves as a vigilant guardian of operational discipline, a visionary guiding functional workflows, and a master of data visualization. However, its most compelling attribute lies in its ability to supercharge decision-making by offering real-time insights that empower strategic choices. When the principles of BPM are seamlessly integrated into the fabric of fleet management, they become the transformative tools that make the once-unattainable not only achievable but also remarkably efficient.

To Achieve Industry Goal

with Gateway ERP's Fleet Management ERP Solution

Client Relationship Management (CRM)

Tariff Management

Dynamic tariff management in terms of types of client. Various components pegged with period (daily/weekly/monthly/ block days/ hours etc) Promotions, fines and toll charges… lot more Lease calculator for leasing segment with dynamic matrix.



Full fledged KYC with internal audit and/or approval system with digital document management. Any time client transactional information, behavior pattern and accounting on one click through client review.


Enquiry registered, quote prepared & followed up till booking or directly booking. Integration from online portals / websites

Vehicle Induction


Release to Operation

Vehicle induction through purchase process and releasing the vehicle for operation with audit facility to ensure the accuracy of information and documentation. High visibility on all operations

Fleet Management Operations

Driver Assignment

Trip Assignment

Driver trip log through mobile App

Expense booking

Check in and out



Car rental activities related to workshop is routed through work order process


Work order process

Management Dash board

Finance & Accounting


Financial transactions routed through approval system and internal audit methods.


Post dated cheque management, EMI management, Aging management routed thourgh auto posting methods

Periodical Closing

Periodical closing is procedure in Gateway ERP in order to publish financials to management and tax returns and external auditing

Inter Branch

Inter branch financial and material transactions automated inter branch entries, which avoids reconciliation process in traditional branch accounting.


Real time dash board for financial follow up like collection, PDCs, Outstanding, Revenue & Expenditure anlysis

Financial Reporting

Financial reporting (Balance sheet, Profit & loss, Cash flow, Budgeting) including schedules

Information Mobilility

Gateway ERP

Vehicle as an Asset

Manage the fleet through valuation process through depreciation till sold


Monthly posting facility of depreciation as per configuration and / or vehicle master, Straight line and diminishing methods are available. While selling the balance depreciation is got accounted .

Sale of vehicle

Sales proceeds will be accounted by the system as a process. Depreciation calculated till the sale date from the last posting. Accounted the sale of asset entry automatically by the system.

Human Resource Management


Induct an employee with full details. Categorize as per designation, department, pay roll category, grade etc.

Document Management

Create all documents to be used. Attach docs in the same master

Additions, Deductions

Additions and deductions from other department to be included in pay roll

Time Management

Facility available : Time sheet as per project Man hours recorded through Web App Present and absent marked Confirm the attendance and / or time to process pay roll.

Payroll Processing

Pay roll processed in one click as per the previous details confirmation.

Payroll Posting

Monthly posting of terminal benefits as per the matrix set in system .

Payroll Posting

Confirmed pay roll will be posted for accounting Payment is done through system

Terminal Benefits

Monthly posting of terminal benefits as per the matrix set in system .Real time benefits calculations .Accounting and retrieval of terminal benefits for payment


In case of appraisal of employee in terms of designation or monthly benefits will be routed through this process with approval facility


Anlyse employee cost, document expiry for renewal process, time management, leave management , Terminal benefit analysis, schedule for financials