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Workshop Management

Let’s take Vehicle Service seriously.
Improve quality delivery and customer satisfaction with best floor management

Workshop Management

Let’s take Vehicle Service seriously.
Improve quality delivery and customer satisfaction with best floor management

Why Gateway ERP

Business Process Management deployed

Challenges and complexity

of the industry is resolved by best practice of documentation and follow up in each department.

Functionality

Apt Funtional processes set to have control, visibility, costing, procurenment discipline and timely delivery which is cost effective and minimum turn around time

Floor Management

Floor mapping with departments, man hour control through punching facility, full visibilty of vehicles, reason for delay, parts availability, notifications and timely communication with clients through service desk

Finance And Accounting

Integrated with operational accounting and results to financials as per IFRS

HR & Fixed Asset Management

Payroll processing, time and leave management, terminal benefits accounting. Asset tracking and accounting of induction, depreciation and sales.

Reports & Reviews

Kaleidoscopic reports, bird’s eye view gadget and dash board, financial consolidation of branches and companies and integration reduces cost of information management

Let's look at our few Screens

Workshop Management

Job Order Processing

Gate in Pass is to receive vehicle with check list and complaints. Gate in Pass follow up to create estimation, converted as quote, once approved become job card. Additional estimation for another insurance claim, additional jobs as per client request can be prepared and added to Job card. For easy estimation, jobs to be carried out master will have standard hours. Rate per hour as per vehicle group will calculate labour cost in estimation.

Procurement Procedure

Estimated parts appear in Procurement planning to segregate cash purchase, credit purchase, repair or available. As per the segregation, purchase request generated. Cash disbursement on parts at operational accounting will show what to buy and pay as per the priority of vehicles to be released. Credit purchases will routed through purchase order process either inventory items or non inventory direct issue items, including jobs done from third party.

Time management

Clock in before start job with barcoded job card and employee ID and clock out after completing the job or shifting the job. In and out data converts actual hours per technician worked on each job real time visible in floor management. Costing of man hours calculated with standard cost per hour of each technician. Technician wise and job wise hours spent, and its standard cost and selling price can be ascertain in real time and can derive effiiency of deployed manpower.

Floor management

Job planning is to identify the bay (zones) used for repairs with its sequence. Planned jobs are appeared in Floor Management. Actions in floor management are vehicle movement from one bay to another, job started, job completed, technician selection and notes or comments towards a job. Floor management provides alerts and information like unattended vehicles, bays to be visited, job completed, job started, parts delay, high priority vehicles, fully completed jobs, parts availability details, process details, estimated hours, actual used hours, exceeded hours, extended date and date to be completed Real time

Service Desk

Real time communication edge for service advisers to client about the status of vehicle and in case of parts unavailability or needed to extend the delivery date. Alerts and information are available as in floor management and delivery extension action can be done form here.

Invoice processing

Dynamic invoice processing method solves complexity of estimations for additional jobs, multiple claims, excess amount to be collected from client and vat calculation on total invoice or separate invoice for excess and jobs. Multiple invoices are claim wise, excess invoice to client, invoice for extra job carried as per client etc..

Finance and Accounting

Operational accounting automise accounting from operations, other financial transactions are routed through approvals and interactive management dashboard. Real time posting and monitoring mechanism of post dated cheques, prepaments and security cheques. Term loan management, inter branch and inter company transactions allows to avoid reconcilitions. Real time financials, budgets, cash flow and supporting schedules provided monthly and periodical closing.

Fixed Asset Management

Assets are registered and managed in this module. Tracking of assets. Movement of assets to branch, location, employee, project and stores. Depreciation autocalcualtion and posting. Asset schedule to the financials are at real time. Valuation, disposal and sale of assets accounting automatically. Assets audit function allows to periodical audit and confirmation. Asset register as a schedule to balance sheet is automatic. Maintenance of assets and its improvment accounting

Analysis

Data analytics : In process data analytics with interactive decision support system eases effort of data analysis and distribition to managers and users, whoever takes decisions. Real time data analysis also avaiable in mobile friendly dashboards available mobile friendly. Finacial as well as operatioanl data is analysed through various methods to take apt decision at right time. Inbuilt piivot tool will give direct option to analyse data in various methods.

HR Management

Preinduction and induction procedure of an employee. Time management with connectivity with biometric devices. Leave management through online approval process. Advance payment and auto deduction scheduled through payroll. Expiry management of employee documents and its follow up.
Payroll Processing, confirmation, posting and payment process routed trough a systematic process flow. Overtime will be calculated from time sheet used for cost accounting in projects and other industries. Appraisal and dedctions once approved will be automatically calculated as per effective date.
End of service Benefits such as Indemnity, leave salary and anuual travel allowance automatically calculcated for monthly posting. Disbursement of leave salary and travel is considered through a process, approval and payment. Resignation or Termination calculations done automatically as per the predefined calculation matrix.

Value Additions

Paperless Office : Document management system digitalise archives through out ERP enhances the eco friendly paperless office enviornment. Easy storing and retrieval of documents
SOP : Standard procedure has been derived on implementing Gateway ERP as it practices business process management in every function of ERP. Decision support system embedded trough inter active business intelligent board. Statistics of status and ageing of pending activities.
Software management: Access from anyhere as ERP is a web based application, can be installed at clooud or on premises. Strict access control for menus and BI reports. consistency and uniformity through out the application in look, feel, display system, tool tips etc. User friendly sequence for data input.

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